Cloud Document Storage 101: A Beginner’s Guide

When it comes to business, we all have information we need to share with business owners, partners, employees, etc. It can be a bit overwhelming at first, but technology is on our side! The trouble is finding the right technology solutions that are easy to use and make the most sense for your business.  When it comes to choosing technology that helps your business run more efficiently, not slowing you down, here are a couple things to keep in mind: 

  • There are different types of storage. Cloud storage is a buzz word, but what is it really and how secure is it for your business files? Big names like Google Drive, pCloud, Microsoft OneDrive, and Dropbox all sound familiar. Popular project management tools also have the capability to store and manage files in a web-based system. 
  • External hard drives are also a common storage solution for companies. External hard drives come in varying storage sizes and connect to computers by USB, FiewWire, eSATA, or wirelessly. Similar to cloud storage, these hard drives must remain secure, but in addition they must be physically protected from damage. 

Both solutions can work well for your organization, but it depends on your current infrastructure and level of education among the users of these tools. Ease of use is a huge deal for many of us, so cloud storage has been a hot commodity since there is no purchasing or protecting of equipment, but local storage has the ability to operate faster when downloading/uploading. But, creating and maintaining a local storage system can be expensive.

 

Cybersecurity is a whole other topic that effects both cloud and external storage systems. Be sure to protect your data regardless of which option you choose. Many providers offer a security add-on and IT services provide maintenance and upkeep for external systems. Like with paper systems, online storage options can become cumbersome and that’s where I come in! Prestige Administrative Consulting helps our clients manage and utilize data to their advantage. 

We are working on offering some really unique cloud storage organization services that may include but not limited to; one-time organization of your cloud storage, setting up your cloud-storage system, on-site assistance if needed, and one-on-one trainings. I’m still ironing out the details, but follow along and let me know what you think!